Product/To manage the money/Snap receipts
Snap the receipt. That's the whole job.
Take a photo of the receipt. Knox reads the store, the date, the total and the HST, files it under the right expense and attaches it to the job. If a cleaner paid out of pocket, the money owed lands on their next pay stub.
What changes
The shoebox, retired
A shoebox of faded receipts
A photo, read by AI and filed
Typing totals into a spreadsheet
Expenses sorted by category
Cleaners waiting to be paid back for supplies
HST you can claim back added up
How it works
From a crumpled receipt to your books
The photo takes ten seconds. Everything after it happens without you.
Gas, supplies, parking: photograph the receipt and Knox fills in the store, the date, the total and the HST, and suggests a category. Check it, fix anything that's off, save. Nobody types a total into a spreadsheet at 11 PM.
Every expense is sorted into a category, and the ones bought for a particular clean are attached to that job. The mop heads Marcus picked up on the way to 21 Elm St sit on 21 Elm St's job, not in a pile marked "misc".
The HST on every receipt is tracked as you go, so when it's time to claim your input tax credits the number is already there. One thing to check yourself: on any receipt of $100 or more, the CRA wants the store's GST/HST number printed on it before you claim the tax.
Knox$38.48 of HST in one week. That's a lot of money to lose in a glovebox.When a cleaner pays out of their own pocket, mark the receipt as a reimbursement. It shows up as its own line on their next pay statement, with the receipt attached. You pay them back however you already pay your team.
Expenses flow into your books on their own, each with its photo, and the HST you paid is kept apart from the HST you collected. At year end, export it instead of rebuilding a spreadsheet from a bag of paper.
What's included
Everything in snap receipts
- AI receipt scanning
- Expense categories
- HST input tax credits tracked
- Employee reimbursements on the pay stub (you pay them however you pay your team)
One week of receipts
Four receipts, no shoebox
Nobody kept a shoebox, and nobody waited to be paid back.
- Monday, 5:10 PM.Leo fills the van at Lakeshore Gas: $72.30. He snaps the receipt at the pump before it can blow under the seat. Filed under vehicle fuel, $8.32 of HST tracked.
- Monday, 6:30 PM.Aisha pays $9 for parking outside Northline Dental on King St W. Photo, filed under parking, attached to the office clean.
- Wednesday, 4:52 PM.You restock at the janitorial supply store: $214.67. Over $100, so you glance at the bottom of the receipt. Their HST number is there. Saved under supplies.
- Thursday, 8:21 AM.Marcus runs out of mop heads on the way to 21 Elm St and buys them himself: $38.40. He hands you the receipt at lunch. You snap it, mark it for reimbursement, and it's on his statement for the week.
- Friday, 4 PM.Marcus's pay statement goes out: his hours, his share of the tips, and $38.40 back for the mop heads, with the receipt attached. He doesn't have to ask.
- Next April.Your accountant asks for the year's expenses and the HST you paid. You export it. The week above is in there, all $334.37 of it, with $38.48 of HST to claim back.
Questions
What owners ask about snap receipts
How long do I have to keep business receipts in Canada?
Generally six years from the end of the last tax year the records relate to, according to the CRA. There are exceptions, for example if you file a return late or object to an assessment, so check the CRA's page on keeping records or ask your accountant.
Can I throw away paper receipts after I photograph them?
The CRA says imaged copies can become your permanent records, and the paper can be destroyed, when the imaging meets the national standard it names (CAN/CGSB-72.34): an accurate copy with nothing important lost. If you can't meet that standard you have to keep the originals, and the CRA says to get legal advice if you're in any doubt. Many owners keep the paper for big purchases anyway.
What does a receipt need to show to claim the HST back?
It depends on the total. Every receipt needs the store's name, the date and the total. From $100, it also needs the GST/HST charged and the store's GST/HST registration number. From $500, it also needs your business name, a short description and the payment terms. Most till receipts print the HST number at the bottom; check it's there on anything over $100.
Is a credit card statement enough as a receipt?
Not for claiming the HST on a purchase of $100 or more. A statement shows the store, the date and the amount, but not the HST charged or the store's registration number, which the CRA's rules ask for from $100. Keep the receipt itself.
How do I pay a cleaner back for supplies they bought?
They hand you the receipt, you snap it and mark it as a reimbursement. It shows up as its own line on their next pay statement, with the receipt attached, and you pay them however you already pay your team. How a reimbursement is treated for tax depends on the arrangement, so ask your accountant if you're unsure.
Does More Knocks file my taxes?
No. It reads and files your receipts, keeps the HST you paid apart so you know what you can claim back, and puts your expenses in your books ready to export. Your accountant or bookkeeper does the filing.
Snap receipts in practice
Guides that cover this
KnoxThe how-to, with the rules and real prices.
Snap receipts is one piece
More to manage the money
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